Congratulations! You’re officially engaged—cue the confetti, champagne, and endless smiles. After soaking in the excitement of saying "yes," you might be asking yourself, “Now what?” Wedding planning can feel overwhelming at first, but breaking it into manageable steps makes the process much smoother and even enjoyable. Whether you envision an elegant city wedding in Indianapolis, a rustic building celebration in Noblesville, or a romantic soirée in Geist, this guide offers practical wedding planning tips and insights into wedding trends for 2025 to help you plan the perfect day.
A Step-by-Step Guide to Kickstart Your Wedding Planning
Step 1: Celebrate and Share the News
Your engagement is a huge milestone, so don’t rush past the joy! Take time to savor this special moment with your partner and loved ones.
Announce Your Engagement:
Whether it’s a simple post on Instagram, a formal announcement in the local newspaper (is this still a thing?), or a surprise engagement party, there are countless ways to share the good news.
Pro Tip: Consider hiring a photographer for a mini engagement photo session to create stunning visuals for your announcement. We don't need any Chandler & Monica engagement photos in 2025!
Host a Celebration:
An engagement party is a great way to celebrate with family and friends before diving into the planning process.
Step 2: Establish a Realistic Budget
We get it, you're in your engaged era but setting a wedding budget is one of the most important steps in the planning process. Knowing your financial limits will help you make decisions about venues, vendors, and the overall scope of your celebration.
What’s the Average Wedding Cost in Indiana?
In 2023, the average wedding cost in Indiana was approximately $22,195, with a median cost of $13,628. Venue expenses typically make up the largest portion of this budget, averaging around $8,000. (source)
Budget Breakdown by Percentage:
Venue: ~40%
Catering: ~20%
Photography/Videography: ~15%
Attire: ~10%
Entertainment: ~10%
Miscellaneous (flowers, décor, favors): ~5%
Tips for Budgeting:
Prioritize: Determine what matters most to you. For example, if photography is a top priority, allocate more funds to that category.
Contingency Fund: Set aside 10-15% of your budget for unexpected expenses.
Track Expenses: Use a spreadsheet or budgeting tool to monitor your spending and stay on track.
Research Vendors: Gather quotes from multiple vendors to ensure you’re getting the best value.
By understanding average costs and thoughtfully allocating your funds, you’ll feel confident in your financial decisions throughout the planning process.
Step 3: Create Your Wedding Vision
Before booking vendors or picking colors, take some time to imagine your dream wedding. What do you want it to feel like?
Define Your Style:
Do you dream of a modern wedding in a sleek downtown Indianapolis venue (like the Indianapolis Arts Garden), or does a rustic barn in Zionsville sound perfect? Look for inspiration on Pinterest, Instagram, and wedding blogs featuring wedding trends for 2025.
Themes and Colors:
Consider cohesive themes (e.g., romantic, boho, classic) and create a mood board to guide your decisions.
Guest Experience:
Think about how you want your guests to feel. Cozy and intimate? Lavish and glamorous? These details will shape your choices for the venue, décor, and entertainment.
Step 4: Hire a Wedding Planner
Hiring a wedding planner can be one of the most impactful decisions you make. A planner ensures every detail is executed flawlessly and can save you time, stress, and even money.
Types of Wedding Planners:
Full-Service Wedding Planner:
Ideal for couples who want support throughout the entire process. They’ll handle everything from setting the budget to choosing vendors and managing the day-of timeline.
Example: Full-service planners like All In The Details and Magical Moments Event Planning are experts at creating seamless, personalized experiences.
Day-Of Coordinator:
Steps in 4-6 weeks before the wedding to finalize details and ensure the day goes smoothly. Perfect for couples who enjoy planning but want help on the big day. Many full-service wedding planners also offer services as "day-of coordinators" (really month of, but just not full planning) so be sure to ask around. But seriously, just hire a wedding planner.
Venue Coordinator:
Works for the venue and focuses solely on venue-specific details. They’re great for setup and logistics but won’t manage vendors or your overall timeline.
Step 5: Choose Your Wedding Venue
Your venue sets the tone for your entire wedding and is often one of the first decisions you’ll make. It not only establishes the aesthetic but also impacts your budget, guest experience, and overall timeline.
What to Consider:
Location:
Choose a venue that’s convenient for both you and your guests. Venues in areas like Indianapolis, Carmel, or Fishers offer great accessibility and a range of styles.
Guest Count:
Ensure the venue can comfortably accommodate your anticipated number of guests while leaving room for movement and décor.
Style:
Whether your vision includes rustic barns, elegant ballrooms, or modern industrial spaces, pick a venue that complements your theme.
Availability:
Popular months like June, September, and October book up fast, so inquire early about open dates or consider off-season options for more flexibility.
Questions to Ask:
What is included in the rental fee (tables, chairs, linens)?
Do you allow outside vendors, or do we have to use a preferred list?
Are there noise or timing restrictions?
What happens in case of bad weather for outdoor weddings?
Will our wedding be the event held during the day or will other weddings/events be scheduled in other areas? (Yes, this is a thing that happens).
Pro Tip: Explore stunning local options like Laurel Hall, The Mill Top, and Regions Tower Downtown Indianapolis for versatile and breathtaking venues.
Your venue sets the stage for your day—find one that brings your vision to life and fits your needs!
Step 6: Finding Your Perfect Wedding Photographer
Your photographer is more than just someone who takes pictures—they are the person responsible for capturing the emotions, details, and once-in-a-lifetime moments of your big day. Finding the right photographer ensures you’ll have memories to cherish forever. Here’s how to find the perfect fit for your wedding:
Budget
Determine Your Range:
Wedding photography typically accounts for about 15% of your overall budget. In Indiana, wedding photography prices vary widely, so knowing your budget helps narrow down your options.
Example: If your wedding budget is $25,000, you might allocate $3,750 for photography.
Understand What’s Included:
When reviewing packages, consider what’s offered beyond the photos:
Hours of coverage (full day or partial day).
A second photographer or assistant.
Engagement sessions. Also see if they will have your engagement session at one of your favorite locations around Indianapolis to photograph.
Edited images or prints.
Albums or USBs with high-resolution photos along with download PINs for digital downloads.
Ask About Extras:
Check if there are additional fees for travel, extra hours, or expedited delivery of images.
Availability
Book Early:
Photographers often book 8-12 months (or more) in advance for popular wedding dates, especially in peak seasons like spring and fall.
If your wedding is during peak season, prioritize securing your photographer early to avoid disappointment.
Ask About Timeline Flexibility:
Some photographers may offer weekday rates or discounts for off-season weddings, which can provide more flexibility for your budget.
Style
Every photographer has a unique style, and finding one that aligns with your vision is key to loving your photos for years to come.
Types of Photography Styles:
Light and Airy: Perfect for romantic and whimsical weddings.
Dark and Moody: Ideal for dramatic, artistic storytelling.
Documentary/Photojournalistic: Focused on capturing candid moments as they happen.
Classic/Traditional: A timeless approach with posed shots.
Review Portfolios: Look through full wedding galleries—not just highlight reels—to ensure their style is consistent and matches what you’re envisioning.
Consider Venue Experience: If you’ve chosen a unique or challenging venue, like an outdoor vineyard or an industrial warehouse, ask if the photographer has worked in similar settings.
Personality
Why Personality Matters:
Your photographer will be with you throughout your wedding day—present during intimate, emotional moments like getting ready, your first look, and couple portraits. Feeling comfortable and understood by them is essential for relaxed, natural photos that reflect your true selves.
Schedule a Consultation:
Meet with potential photographers in person or via video call to gauge their personality and communication style. Ask yourself:
Are they calm, friendly, and professional?
Do you feel at ease discussing your vision with them?
A strong connection with your photographer ensures you’ll feel confident in their ability to capture your special day.
Ask About Their Approach:
Do they take charge with posed shots or prefer a candid, photojournalistic style?
Can they adapt to your preferences?
Choose a photographer whose approach aligns with your comfort level and the mood you want to convey in your photos.
Ensure They Align with Your Values:
It’s important to work with a photographer who respects and celebrates your love story. If inclusivity or specific values are a priority for you, consider asking these questions:
Are you LGTBQ-friendly?
Do you have experience photographing weddings for couples like us?
How do you ensure every couple feels seen, valued, and respected?
Working with a photographer whose core values align with yours fosters trust and ensures they’ll approach your wedding with the respect and care it deserves.
Finding a photographer whose personality and values align with yours makes all the difference, allowing you to relax and focus on enjoying your wedding day.
Engagement Sessions
An engagement session is a great way to build trust with your photographer and get a feel for their approach before your wedding day.
Benefits of Engagement Sessions:
Helps you feel more comfortable in front of the camera.
Gives you the chance to learn how your photographer works.
Provides professional photos you can use for save-the-dates, invitations, or your wedding website.
Pro Tip:
Choose a location that holds meaning to you as a couple, such as your favorite park or the spot where you got engaged. Learn more about why engagement sessions matter.
Questions to Ask Your Photographer
When interviewing potential photographers, don’t hesitate to ask these key questions:
Experience: How many weddings have you photographed? Have you worked at our venue before? Don't let them not having shot at your venue before deter you from working with an amazing photographer. They are good for a reason.
Packages: What’s included, and are there customizable options?
Timeline Support: Will you help us create a photography timeline for the day?
Editing Process: How many photos will we receive, and what’s your editing turnaround time?
Backup Plan: Do you have backup equipment, and what happens if you’re unable to attend?
Trust Your Instincts
Ultimately, your choice should come down to a combination of trust, comfort, and confidence. When you find a photographer whose style, personality, and professionalism align with your needs, you’ll know you’ve found the perfect match.
Finding the right photographer ensures that every special moment—from your vows to your first dance—is preserved beautifully. Ready to start your search?
Step 8: Shop for Your Wedding Attire
Your wedding attire is one of the most personal and memorable aspects of your big day. It’s not just about looking your best—it’s about expressing your style and complementing the overall wedding vision.
For Brides:
Start Early: Begin shopping 9-12 months before your wedding to ensure enough time for fittings, alterations, and unexpected delays.
Do Your Research: Bring inspiration photos from Pinterest or bridal magazines, but stay open to trying different styles—you might fall in love with a dress you hadn’t considered.
Consider Your Venue and Season: A lightweight gown might be ideal for a summer garden wedding, while a long-sleeved dress or cape works beautifully for a winter celebration.
Accessories Matter: Choose a veil, shoes, and jewelry that enhance your look without overwhelming it.
Shop reputable stores: A good bridal store can make all the difference when shopping for your dream dress. Some of our favorite wedding dress stores in the Indianapolis area would be: Nancy's Bridal Boutique, The Wedding Studio, Blue House Bridal and Marie Gabriel Bridal.
For Grooms:
Coordinate with Your Fiancé’s Look: Ensure your suit or tux complements your partner’s attire and the overall theme of the wedding.
Choose the Right Style: Classic black-tie is perfect for formal settings, while a linen suit or suspenders work well for rustic or beach weddings.
Plan for the Season: Opt for breathable fabrics like cotton or linen for summer and heavier materials like wool for colder months.
Tailoring Is Key: A well-tailored suit or tuxedo ensures a polished and flattering fit.
Finding the perfect attire is about feeling confident and comfortable on your special day. Start early, plan for fittings, and enjoy the process—it’s one of the most exciting parts of wedding planning! Online options are great as well with some of our favorites being Generation Tux as well as The Black Tux.
Step 9: Book Your Vendors
Booking your wedding vendors is a crucial step that ensures your big day runs smoothly and aligns with your vision. Certain vendors—like caterers, florists, photographers, and entertainment—tend to book up quickly, especially during peak wedding seasons in spring, summer, and fall. Securing them early gives you peace of mind and more options.
When to Book Each Wedding Vendor
Here’s a general timeline to help you plan when to book key vendors:
Venue (9-12 Months Before):
Your venue sets the tone for the wedding and often dictates availability for other vendors.
Questions to Ask:
Is my preferred date available?
What’s included in the rental fee (tables, chairs, linens)?
Are there restrictions on décor, catering, or entertainment?
Photographer and Videographer (8-12 Months Before):
Popular photographers book well in advance, especially for peak wedding dates.
Questions to Ask:
Do you have experience at our chosen venue?
Can we see a full wedding gallery, not just highlights?
What’s included in your packages (engagement session, prints, albums)?
Do you offer a second shooter?
Caterer (8-10 Months Before):
If your venue doesn’t provide catering, this should be one of your first bookings.
Questions to Ask:
Do you offer menu tastings?
Are there customizable menu options?
How do you handle dietary restrictions or allergies?
Is bar service included, or is it separate?
Florist (8-10 Months Before):
Florists create your bouquet, centerpieces, and décor. Their availability can be limited by seasonality.
Questions to Ask:
Are my preferred flowers available for my wedding season?
Can you work within my budget while achieving my desired style?
Do you provide delivery and setup?
Pro Tip: Check out some of our favorite wedding florists local to the Indianapolis metro: Special Occasions Designs, Molly & Myrtle, Duet Floral and One of a Kind Events.
Entertainment: Band or DJ (8-9 Months Before):
Music sets the mood for your ceremony and reception, so book early to secure your favorite.
Questions to Ask:
Can you provide references or video samples?
Do you offer a customizable playlist or take requests?
Will you provide microphones for speeches or the ceremony?
Hair and Makeup Artist (6-8 Months Before):
These professionals book early, especially for larger wedding parties.
Questions to Ask:
Do you offer a trial session?
How much time do you need for the full wedding party?
Are travel fees included in the price?
Planner or Day-of Coordinator (6-12 Months Before):
If you’re hiring a planner, they should be one of your first hires to help with timelines and vendor selection.
Other Vendors to Book (6-8 Months Before):
Baker: For your cake or dessert table.
Ask about tastings, delivery fees, and display setup.
Officiant: Confirm they’re available for your date and ask if they can help customize the ceremony.
Transportation: If you’re providing shuttles or need a getaway car, book early to secure availability.
How to Choose Your Wedding Vendors
When selecting vendors, consider the following steps:
Research Thoroughly:
Look for online reviews on sites like The Knot, WeddingWire, or Google.
Browse social media for photos of their work to see if their style matches your vision.
Ask for Recommendations:
Your venue or planner often has a list of trusted vendors they’ve worked with.
Friends and family who’ve recently planned weddings can offer valuable insights.
Schedule Consultations:
Meet vendors in person or via video call to discuss your wedding vision.
Be prepared with your budget, timeline, and any specific needs.
Evaluate Compatibility:
Ensure their personality and communication style align with yours.
They’ll play a big role on your wedding day, so feeling comfortable is key.
Read the Contract Carefully:
Ensure the contract includes all details, such as services provided, payment schedules, cancellation policies, and backup plans.
Questions to Ask Vendors Before Booking
No matter the vendor, here are general questions to ask:
Availability: Are you available on our wedding date?
Experience: How many weddings have you worked on?
Style: Can you provide examples of your work?
Backup Plan: What happens in case of emergencies or unforeseen circumstances?
Logistics: Are travel fees included? Will you handle setup and breakdown?
Pro Tip: Secure High-Demand Vendors First
If you have your heart set on a specific photographer, caterer, or florist, book them as soon as possible. Waiting could mean they’re unavailable for your date, especially if you’re planning a peak-season wedding.
By securing your vendors early and asking the right questions, you’ll build a team of professionals who will help bring your wedding vision to life. Let me know if you'd like further refinements or additional details!
Step 10: Take Care of Yourself
Wedding planning is an exciting but often overwhelming process. With so many decisions to make and deadlines to meet, it’s easy to forget the most important part of the wedding: celebrating your love and happiness. Taking care of your mental and physical health ensures you not only plan a fantastic wedding but also enjoy the journey leading up to it.
1. Schedule Breaks
Taking intentional breaks from wedding planning is essential for maintaining balance and preventing burnout. Here’s how to do it effectively:
Set "No-Wedding-Talk" Days: Choose one day a week where you and your partner focus on anything but wedding planning. Watch a movie, go hiking, or simply relax together.
Plan Regular Date Nights: Keep the romance alive with activities that remind you why you’re planning this special day. Dinner at your favorite restaurant or a night at the bowling alley can be a refreshing escape.
Reconnect with Friends and Family: Wedding planning can consume your time, so make an effort to reconnect with loved ones over brunch or a casual hangout. They can also offer a fresh perspective if you’re feeling stuck.
2. Practice Self-Care
Physical and mental wellness is key to staying energized and focused throughout the planning process.
Stay Active: Regular exercise, whether it’s yoga, walking, or a gym workout, helps reduce stress and keeps your energy levels high. Consider joining a fitness class or working out with your partner to bond while staying active.
Eat Well: With endless cake tastings and celebratory dinners, it’s easy to lose sight of healthy eating. Focus on balanced meals with plenty of fruits, vegetables, and whole grains to fuel your body.
Get Enough Sleep: Sleep is critical for managing stress and making clear-headed decisions. Aim for 7-8 hours a night, and consider winding down with a relaxing bedtime routine like reading or meditating.
3. Set Boundaries
It’s easy to get caught up in everyone else’s expectations for your wedding, but remember—it’s your day.
Communicate Openly: Let family members or friends know what decisions are non-negotiable for you and your partner. Having clear boundaries helps avoid unnecessary stress.
Say "No" When Needed: You don’t have to attend every bridal expo or consider every Pinterest trend. Focus on what aligns with your vision.
4. Don’t Be Afraid to Delegate
You don’t have to do it all yourself! Rely on your support system to help lighten the load.
Ask for Help: Enlist family members or the wedding party to handle small tasks like assembling invitations or organizing favors.
Trust Your Vendors: Once you’ve chosen vendors, trust their expertise. They’ve done this before and can guide you through tricky decisions.
5. Celebrate Small Wins
Wedding planning is a series of milestones. Celebrate every decision you make, whether it’s booking the perfect venue, finding your dream dress, or finalizing the guest list. Treat yourself to something special—like a spa day, a favorite dessert, or a cozy night in with your partner.
6. Seek Support When Needed
If wedding stress starts to feel overwhelming, don’t hesitate to reach out for support.
Talk It Out: Share your feelings with your partner, close friends, or family. They may have helpful advice or just provide a listening ear.
Consider Professional Help: If stress or anxiety becomes too much, working with a therapist or counselor can be incredibly beneficial. Pre-marital counseling can also help you and your partner strengthen communication and teamwork.
7. Focus on the Big Picture
When the details become too much, take a step back and remember why you’re planning this wedding: to celebrate your love and start your lives together. At the end of the day, the people who matter most will be there, and that’s what truly makes your wedding special.
By prioritizing your well-being and making time to relax, you’ll not only feel better but also enjoy the process of planning your big day. A healthy and happy mindset is the foundation for a memorable wedding celebration.
Thank You and Let’s Start Planning Together
We know wedding planning can feel like an overwhelming journey, but we hope this guide has provided the clarity, inspiration, and actionable steps you need to get started on the right path. From setting a budget to finding the perfect venue and vendors, you’re building the foundation for a day that celebrates your unique love story.
Thank you for taking the time to read through this entire article! Your wedding day is one of the most special moments in your life, and it’s a privilege for us to be a part of that journey. Whether you’re just beginning to explore your options or have specific questions about photography, venues, or anything else wedding-related, we’re here to help.
We would love the opportunity to capture your engagement and wedding memories, guide you through the planning process, and ensure your vision comes to life in timeless
photographs. Let’s start planning together!
Click here to get in touch with us and schedule a consultation. Whether you want to book an engagement session, learn more about our wedding photography packages, or simply chat about your vision, we’re excited to hear from you!
Your love story deserves to be celebrated in a way that’s as unique and extraordinary as you are, and we’re honored to be part of making that happen. Let’s create something unforgettable together. 💍✨